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All Academic's Convention software includes all of the core features needed to organize an academic conference, and is flexible enough to accommodate nearly any workflow.
All Academic hosts abstract submission and conference program sites for many associations. Conference attendees use a well-tested and robust submission system that can handle the largest or smallest conference needs:
Easy-to-use web-forms that can collect many fields of varying types of data.
Collect any number of submission types -- with different fields collected for each type if needed
Validate data to assure compliance with submission requirements, including required fields, size limits, etc.
Upload a primary document for each submission, and/or collect multiple supporting documents
Documents are converted to PDF files before review
Immediate submission confirmation on screen, and by email
Accessible with any modern web-browser
Robust enough to handle the last-minute submission traffic of even the largest associations
Widely used by many Academic Associations of all sizes.
Tired of sending papers in the mail and coordinating with colleagues to complete the review process? All Academic Convention™ allows total control of the review process online.
Configurable to work with nearly any review process
Blinded or Unblinded review
Setup your own scoring preferences
Tools for real-time monitoring of the reviewers' progress
Automatic PDF conversion of papers and other documents
Submission and review process for convention papers, abstracts, posters, and sessions
Review, accept, or reject paper and abstract submissions on-line
Secure links for competitive review of paper and abstract submissions
Make statistical comparisons between papers and reviewers, including z-scores, averages, rates, scoring and ordering
Status reports to track individual reviewers
No limit to the number of reviewers per submission
Multiple levels and/or multiple rounds of review
E-mail tool and message center to send customized messages (reminders, etc.) to any or all reviewers
We know that running a convention is never easy, but our software puts the power in your hands to administer your convention from anywhere in the world. Secure, reliable, and easy to use, All Academic Convention™ makes running your convention less stressful.
Navigate within the system by subject, author, title, abstract, panel location, panel meeting time, etc.
Define access levels for unit planners, session organizers, reviewers and other administrators
Generate flexible reports of both statistical and conference data
Build dynamically generated convention programs
Download file formats to create a print program and proceedings
Secure access to administrative tools
Automatic PDF conversion of papers and other documents
Collaborative management in real time from anywhere in the world
Free technical support email account for conference administrators and staff
E-mail system allows easy communication with unit planners, administrators, session organizers, reviewers and conference attendees
Use our software to schedule paper, roundtable, and poster presentations, as well as meetings, speakers, field trips, groups, and workshops
Schedule using a quick and effective point-and-click interface that can be customized using our schedule template system.
All Events are displayed on a grid for easy readability.
Our software identifies and alerts administrator of scheduling conflicts.
Powerful search filters allow you to prioritize events by nearly any criterion when making scheduling decisions.
Store detailed information about buildings and rooms.
Record changes using our event changelog.
Create and edit panels and schedules.
Edit, add or delete convention panel information on-line.
Systematically generate codes for your program for each scheduled event.
Integrate with live video using vendors like Zoom.
Display rich content such as videos, slide shows, images, papers, etc.
Control access to virtual content.
Online program and proceedings available to your attendees
Searchable by name, title, subject, and nearly any other field
Display as much or as little information as desired, and control access by group
Attendees may create their own personal program to view online, print, or export to their phone or PDA
Generate a file to use for your program in minutes
Can be customized to match your current program format
Includes indexes by name, subject, and more
Collect abstracts, full papers, and/or presentation materials
Make materials available to specific groups or to all of your attendees online
Generate proceedings documents, CDs, thumb drives, etc.
We offer different product levels to match every need and every budget.
All Academic 101
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All Academic 201
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All Academic 601
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Submission
|
||||
|
Submission Limits
|
400
|
800
|
negotiable*
|
Standard Presentation Types
|
yes
|
yes
|
yes
|
|
Custom Presentation Types
|
no
|
no
|
yes
|
|
Standard Submission Fields
|
yes
|
yes
|
yes
|
|
User-defined text fields
|
2
|
2
|
negotiable*
|
|
Audio/Video Requests
|
text
|
multi/text
|
multi/text
|
|
ADA Requests
|
no
|
multi/text
|
multi/text
|
|
Special Scheduling Requests
|
text
|
text
|
text
|
|
Topics (User-defined multi-value)
|
yes
|
yes
|
yes
|
|
Additional user-defined multi-value fields
|
0
|
2
|
4
|
|
File upload
|
yes
|
yes
|
yes
|
|
Supporting document uploads
|
no
|
no
|
yes
|
|
Document conversion
|
yes
|
yes
|
yes
|
|
Submission status tracking
|
no
|
yes
|
yes
|
|
Portal/Convention Home Page
|
||||
|
Custom Association header and logo
|
yes
|
yes
|
yes
|
Home page message text
|
yes
|
yes
|
yes
|
|
Retrieve lost password
|
yes
|
yes
|
yes
|
|
Hosting
|
yes
|
yes
|
yes
|
|
People/User Management
|
||||
|
Standard fields (first, middle, last names, affiliation, email) |
yes
|
yes
|
yes
|
User fields
|
yes
|
yes
|
yes
|
|
Extended contact information
|
no
|
no
|
negotiable*
|
|
Primary address
|
yes
|
yes
|
yes
|
|
Additional addresses
|
no
|
no
|
negotiable*
|
|
Phone/Fax
|
yes
|
yes
|
yes
|
|
Volunteering
|
no
|
no
|
yes
|
|
Integration
|
no
|
no
|
negotiable*
|
|
Unit Management
|
||||
|
Single unit
|
yes
|
yes
|
yes
|
Up to 20 units
|
no
|
yes
|
yes
|
|
More than 20 units
|
no
|
no
|
yes
|
|
Review
|
||||
|
Simple
|
yes
|
yes
|
yes
|
Advanced - multiple rounds
|
no
|
no
|
yes
|
|
Online completed review statistics
|
no
|
yes
|
yes
|
|
Bulk review assignment
|
no
|
no
|
negotiable*
|
|
Scheduling
|
yes
|
yes
|
yes
|
|
Administrative Tools
|
||||
|
Control submission deadlines |
yes
|
yes
|
yes
|
Change/Edit acceptable submission types |
yes
|
yes
|
yes
|
|
Change online call for papers |
yes
|
yes
|
yes
|
|
User management |
yes
|
yes
|
yes
|
|
Administrative access to submissions |
yes
|
yes
|
yes
|
|
Merging of duplicate people and associated records |
no
|
yes
|
yes
|
|
Reporting
|
||||
|
Standard |
yes
|
yes
|
yes
|
Advanced |
no
|
yes
|
yes
|
|
Email
|
||||
|
Email notifications |
yes
|
yes
|
yes
|
Message center |
yes
|
yes
|
yes
|
|
Bulk email |
no
|
yes
|
yes
|
|
Online Program
|
||||
|
Events calendar |
yes
|
yes
|
yes
|
Search/Browse features |
yes
|
yes
|
yes
|
|
Personal itinerary |
no
|
yes
|
yes
|
|
Print Programs/CDs
|
||||
|
Standard print program |
no
|
yes
|
yes
|
Templated print program (6 hour labor est.) |
no
|
no
|
yes
|
|
Custom print program (12 hour labor est.) |
no
|
no
|
yes
|
|
CD with browsing features |
no
|
no
|
yes
|
|
Conference grid report |
no
|
yes
|
yes
|
|
Support
|
||||
|
Central Administrator training session |
no
|
no
|
yes
|
Phone support for association staff |
no
|
yes
|
yes
|
|
Email support for association staff |
limited
|
yes
|
yes
|
* Negotiable items are bid on a per job basis. Contact us for more information.