Features / Workflow

All Academic's Convention software includes all of the core features needed to organize an academic conference, and is flexible enough to accommodate nearly any workflow.

Click here to view our different product levels.

Abstract Submission and Management

All Academic hosts abstract submission and conference program sites for many associations. Conference attendees use a well-tested and robust submission system that can handle the largest or smallest conference needs:

  • Easy-to-use web-forms that can collect many fields of varying types of data.

  • Collect any number of submission types -- with different fields collected for each type if needed

  • Validate data to assure compliance with submission requirements, including required fields, size limits, etc.

  • Upload a primary document for each submission, and/or collect multiple supporting documents

  • Documents are converted to PDF files before review

  • Immediate submission confirmation on screen, and by email

  • Accessible with any modern web-browser

  • Robust enough to handle the last-minute submission traffic of even the largest associations

  • Widely used by many Academic Associations of all sizes.

Peer Review

Tired of sending papers in the mail and coordinating with colleagues to complete the review process? All Academic Convention™ allows total control of the review process online.

  • Configurable to work with nearly any review process

  • Blinded or Unblinded review

  • Setup your own scoring preferences

  • Tools for real-time monitoring of the reviewers' progress

  • Automatic PDF conversion of papers and other documents

  • Submission and review process for convention papers, abstracts, posters, and sessions

  • Review, accept, or reject paper and abstract submissions on-line

  • Secure links for competitive review of paper and abstract submissions

  • Make statistical comparisons between papers and reviewers, including z-scores, averages, rates, scoring and ordering

  • Status reports to track individual reviewers

  • No limit to the number of reviewers per submission

  • Multiple levels and/or multiple rounds of review

  • E-mail tool and message center to send customized messages (reminders, etc.) to any or all reviewers

Management Tools

We know that running a convention is never easy, but our software puts the power in your hands to administer your convention from anywhere in the world. Secure, reliable, and easy to use, All Academic Convention™ makes running your convention less stressful.

  • Navigate within the system by subject, author, title, abstract, panel location, panel meeting time, etc.

  • Define access levels for unit planners, session organizers, reviewers and other administrators

  • Generate flexible reports of both statistical and conference data

  • Build dynamically generated convention programs

  • Download file formats to create a print program and proceedings

  • Secure access to administrative tools

  • Automatic PDF conversion of papers and other documents

  • Collaborative management in real time from anywhere in the world

  • Free technical support email account for conference administrators and staff

  • E-mail system allows easy communication with unit planners, administrators, session organizers, reviewers and conference attendees

Event Scheduling

Use our software to schedule paper, roundtable, and poster presentations, as well as meetings, speakers, field trips, groups, and workshops

  • Schedule using a quick and effective point-and-click interface that can be customized using our schedule template system.

  • All Events are displayed on a grid for easy readability.

  • Our software identifies and alerts administrator of scheduling conflicts.

  • Powerful search filters allow you to prioritize events by nearly any criterion when making scheduling decisions.

  • Store detailed information about buildings and rooms.

  • Record changes using our event changelog.

  • Create and edit panels and schedules.

  • Edit, add or delete convention panel information on-line.

  • Systematically generate codes for your program for each scheduled event.

Online Program/Proceedings

  • Online program and proceedings available to your attendees

  • Searchable by name, title, subject, and nearly any other field

  • Display as much or as little information as desired, and control access by group

  • Attendees may create their own personal program to view online, print, or export to their phone or PDA

Printed Program

  • Generate a file to use for your program in minutes

  • Can be customized to match your current program format

  • Includes indexes by name, subject, and more

Proceedings

  • Collect abstracts, full papers, and/or presentation materials

  • Make materials available to specific groups or to all of your attendees online

  • Generate proceedings documents, CDs, thumb drives, etc.

 

Convention Products

We offer different product levels to match every need and every budget.

 
Submission
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Submission Limits
400
800
negotiable*
Standard Presentation Types
yes
yes
yes
Custom Presentation Types
no
no
yes
Standard Submission Fields
yes
yes
yes
User-defined text fields
2
2
negotiable*
Audio/Video Requests
text
multi/text
multi/text
ADA Requests
no
multi/text
multi/text
Special Scheduling Requests
text
text
text
Topics (User-defined multi-value)
yes
yes
yes
Additional user-defined multi-value fields
0
2
4
File upload
yes
yes
yes
Supporting document uploads
no
no
yes
Document conversion
yes
yes
yes
Submission status tracking
no
yes
yes
Portal/Convention Home Page
 
 
 
 
 
 
 
Custom Association header and logo
yes
yes
yes
Home page message text
yes
yes
yes
Retrieve lost password
yes
yes
yes
Hosting
yes
yes
yes
People/User Management
 
 
 
 
 
 
 
 
 
 
 

Standard fields (first, middle, last names, affiliation, email)

yes
yes
yes
User fields
yes
yes
yes
Extended contact information
no
no
negotiable*
Primary address
yes
yes
yes
Additional addresses
no
no
negotiable*
Phone/Fax
yes
yes
yes
Volunteering
no
no
yes
Integration
no
no
negotiable*
Unit Management
 
 
 
 
 
 
Single unit
yes
yes
yes
Up to 20 units
no
yes
yes
More than 20 units
no
no
yes
Review
 
 
 
 
 
 
 
 
Simple
yes
yes
yes
Advanced - multiple rounds
no
no
yes
Online completed review statistics
no
yes
yes
Bulk review assignment
no
no
negotiable*
Scheduling
 
yes
yes
yes
Administrative Tools
 
 
 
 
 
 
 
 
 
Control submission deadlines
yes
yes
yes
Change/Edit acceptable submission types
yes
yes
yes
Change online call for papers
yes
yes
yes
User management
yes
yes
yes
Administrative access to submissions
yes
yes
yes
Merging of duplicate people and associated records
no
yes
yes
Reporting
 
 
 
 
 
Standard
yes
yes
yes
Advanced
no
yes
yes
Email
 
 
 
 
 
 
Email notifications
yes
yes
yes
Message center
yes
yes
yes
Bulk email
no
yes
yes
Online Program
 
 
 
 
 
 
Events calendar
yes
yes
yes
Search/Browse features
yes
yes
yes
Personal itinerary
no
yes
yes
Print Programs/CDs
 
 
 
 
 
 
 
 
Standard print program
no
yes
yes
Templated print program (6 hour labor est.)
no
no
yes
Custom print program (12 hour labor est.)
no
no
yes
CD with browsing features
no
no
yes
Conference grid report
no
yes
yes
Support
 
 
 
 
 
 
Central Administrator training session
no
no
yes
Phone support for association staff
no
yes
yes
Email support for association staff
limited
yes
yes

 

* Negotiable items are bid on a per job basis. Contact us for more information.